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At Kalki – The Innovation Luminary, we help businesses implement and customize Zoho Expense to unlock its full potential — aligned perfectly with your workflows, policies, and compliance standards.

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Zoho Expense - Smarter Expense Management for Modern Business

Managing business expenses should be efficient, accurate, and effortless. Zoho Expense offers an end-to-end travel and expense management platform designed to reduce manual effort, enhance policy compliance, and provide real-time visibility into company spending.

  • Corporate Travel Management
  • Receipt Management
  • Mileage Tracking
  • Corporate Card Management
  • Expense Reimbursement
  • Per Diem
  • Approvals
Zoho Expense

Effortless Expense Integration

Quickbooks
Office365
HSBC Bank

Automated Expense Reporting

Scan receipts, auto-create reports, and eliminate manual data entry using AI-powered receipt scanning.

Real-Time Policy Enforcement

Set detailed expense policies and receive instant notifications when violations occur — ensuring compliance and financial discipline.

Seamless Reimbursement Process

Speed up approvals with multi-level workflows and reimburse employees faster with integrated payment options.

Travel Management Integration

Manage business travel — from requests to itineraries and expense settlements — in one platform.

Mobile-First Experience

Submit, approve, and track expenses from anywhere using the Zoho Expense mobile app for iOS and Android.

Why Zoho Expense?

Zoho Expense is your AI-powered, GST-ready, mobile-friendly travel and expense management suite — built for modern Indian businesses.

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Who Is It For?

Finance Teams

Streamline expense approvals and maintain control over budgets.

HR & Admin

Automate policy management and employee reimbursements.

Sales & Field Team

Easily log travel, fuel, and daily expenses on the go and track your reimbursements.

Kalki’s Expertise, Your Efficiency – Zoho Expense Tailored for You
Travel Management

At Kalki – The Innovation Luminary, we don't just implement Zoho Expense — we engineer a smarter way to manage spending. Our services are designed to fit your business like a glove, ensuring that every workflow, approval, and policy works seamlessly from day one.

Our Services Include:
Strategic Implementation & Configuration

Customized setup aligned with your business goals, departments, and approval hierarchies.

Advanced Policy & Workflow Automation

Design and deploy multi-level workflows with real-time policy enforcement to ensure compliance.

Seamless Integrations

Connect Zoho Expense with Zoho Books, People, Payroll, CRM, and third-party apps like Razorpay and ICICI Direct.

Localization & Compliance

Indian GST-ready configurations, mileage tracking, per diem rates, and audit-friendly reports.

Employee Training & Onboarding

Empower your teams with intuitive walkthroughs and documentation to drive adoption.

Post-Deployment Support & Optimization

Continuous enhancements, policy updates, and real-time troubleshooting from certified Zoho experts.

Integrated Ecosystem

Zoho Expense integrates effortlessly with:

Zoho Books Partner
Zoho Payroll Partner
Zoho People Partner
Zoho Project Partner
📊 Make Informed Financial Decisions

With powerful dashboards, custom reports, and analytics, Zoho Expense helps your leadership team make data-driven decisions, improve budget control, and reduce unnecessary spend.

Ready to Elevate Your Expense Game?

Let us help you transform your expense management process.

📍 Serving clients in India, Canada, and France.

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Frequently Asked Questions (FAQs)
Expense Management
What is Zoho Expense?

Zoho Expense is an online expense reporting software that helps businesses automate expense reporting, streamline approvals, track mileage, and manage business travel efficiently.

How does Zoho Expense help my business?

It reduces manual work by automating expense submissions, approvals, reimbursements, and integration with accounting systems like Zoho Books and QuickBooks.

Can I scan receipts with Zoho Expense?

Yes, Zoho Expense allows users to snap and upload receipts using OCR (optical character recognition), which auto-fills expense details.

Is Zoho Expense available on mobile?

Absolutely! Zoho Expense is available on both Android and iOS, allowing employees to record expenses on the go.

Does Zoho Expense support multi-currency?

Yes. You can manage expenses in different currencies and convert them using real-time exchange rates.

Can I set spending limits and approval workflows?

Yes, you can configure custom policies, spending limits, and multi-level approval flows tailored to your organization’s needs.

How are reimbursements handled in Zoho Expense?

Once an expense is approved, the finance team can initiate reimbursements and track their status directly within the platform.

Can I integrate Zoho Expense with other Zoho apps?

Yes, Zoho Expense seamlessly integrates with Zoho Books, Zoho CRM, Zoho People, and more.

Is Zoho Expense GST compliant in India?

Yes. It supports GST-based expense categorization, input tax credit tracking, and GST-compliant reports.

Is there a free plan for Zoho Expense?

Yes, Zoho Expense offers a free plan with basic features, suitable for startups and small teams.

Related Terms FAQ
What is an Expense Report?

An expense report is a document used to record business-related expenses for reimbursement or accounting purposes.

What is OCR in expense tracking?

OCR (Optical Character Recognition) converts images of receipts into readable, structured data, minimizing manual entry.

What is Per Diem?

Per diem is a daily allowance given to employees for lodging, meals, and other travel expenses during business trips.

What is Reimbursement?

Reimbursement is the process of paying back employees for out-of-pocket business expenses.

What is Mileage Tracking?

Mileage tracking helps monitor the distance traveled for business purposes, usually for calculating travel reimbursements.

What is a Policy Violation?

A policy violation occurs when an expense claim breaches company-set rules, such as overspending limits or missing receipts.

What is AutoScan?

AutoScan is Zoho Expense’s receipt-scanning tool powered by OCR, used to automatically capture expense data.

What is a Corporate Card Feed?

It’s a feature that syncs transactions from a company credit card into Zoho Expense for easy reconciliation.

What is Expense Categorization?

It refers to assigning expenses to predefined categories like Travel, Meals, Office Supplies, etc., for better reporting and tax filing.

What is Trip Management?

Trip Management lets users create travel itineraries, associate expenses with trips, and track budgets effectively.