Zoho Vault – The Secure Password Manager for Teams & Businesses
Passwords are the keys to your digital kingdom. But let’s be honest—how many of us are still juggling sticky notes, spreadsheets, or reusing the same weak password across multiple platforms?
In a world where cyber threats grow by the second, storing passwords in your memory (or worse, on paper) just doesn’t cut it anymore.
Enter Zoho Vault—a secure password manager built for businesses, teams, IT admins, and anyone tired of the “forgot password” loop. It’s more than just a digital locker—it’s your centralized, encrypted, and collaborative command center for all things access-related.
Why Zoho Vault?
Most password managers cater to individuals. But businesses need more:
- Shared credentials for teams
- Access controls for employees
- Audit trails for compliance
- Role-based access for IT admins
- And all of it—secure, encrypted, and effortless
That’s where Zoho Vault stands apart. Designed with enterprise-grade security and collaboration-first features, it helps businesses of all sizes protect passwords, secrets, SSH keys, tokens, and more—all in one place.
Key Features / Benefits
- End-to-End Encryption
All your data is encrypted at the browser level using AES-256. Even Zoho can’t view your passwords—not even during support. - Team-Based Sharing
Share passwords with teammates securely. Assign access levels (view/edit/manage) and define who sees what. - SSO, MFA & Role Management
Enable Single Sign-On, Multi-Factor Authentication, and custom user roles—perfect for growing companies with varied access needs. - Password Policy Enforcement
Set rules like minimum password strength, periodic changes, and restriction on reuse. - Access Logs & Audit Trails
Monitor who accessed what, when, and how—critical for internal audits, ISO/GDPR compliance, and IT governance. - Automatic Password Rotation
Integrate with servers and apps to auto-rotate passwords on schedule or after specific events—tightening security. - Mobile Access & Browser Extensions
Use Vault on the go via the Android/iOS apps or browser extensions for Chrome, Firefox, Edge, and Safari. - Storage Beyond Passwords
Securely store notes, license keys, SSH credentials, and documents with the same encryption used for passwords.
Step-by-Step Guide / Setup Process
Using Zoho Vault is as simple as setting up a locker—but ten times more powerful.
- Step 1: Create Your Vault Account
Sign up or log in using your Zoho credentials. Enable Two-Factor Authentication for added security. - Step 2: Import or Add Passwords
You can manually add credentials or import them from your browser, other managers, or CSV files. - Step 3: Create Password Groups
Organize credentials by team, department, or use case—Sales, HR, DevOps, Vendors, etc. - Step 4: Share with Permissions
Assign access to users or groups with permission levels like View Only, Modify, Manage, or Ownership. - Step 5: Monitor Usage
Use the dashboard to track usage, audit logs, and get alerts for weak or reused passwords.
Use Cases or Who It’s For
Zoho Vault fits like a glove in a wide range of industries and team types:
- IT Admins & MSPs
Manage passwords for internal tools, client environments, servers, and routers—all with role-based access. - Remote & Distributed Teams
Give secure access to shared tools, cloud apps, or portals without emailing or messaging credentials. - HR & Finance Teams
Store sensitive access keys, payroll login details, or admin portals—securely and compliantly. - Agencies & Freelancers
Handle multiple clients’ passwords without mixing them up—each client gets a separate group or access list. - Compliance-Heavy Industries
Vault helps businesses meet ISO 27001, SOC 2, GDPR, and HIPAA standards by providing strict controls and full audit capabilities.
How Kalki Can Help
Kalki – The Innovation Luminary helps businesses not only deploy Zoho Vault but transform how they secure, organize, and manage credentials across teams.
Here's what we offer:
🔐 Custom Setup & Role Policies
– We define password groups, access levels, and user roles based on your org hierarchy.
🔁 Integrations with Servers & Zoho Apps
– Whether you need password rotation on cloud VMs or access sync with Zoho CRM—we configure it all.
🚨 Security Audits & Best Practices
– Our team audits your existing credential practices and guides you with security checklists and automation.
No more spreadsheets, no more shared Google Docs—just clean, controlled, and compliant credential management.
Lock It Down Before It’s Too Late
The average data breach costs millions and can destroy reputations. And guess what’s usually at fault? A compromised password.
With Zoho Vault, your team won’t just manage passwords—they’ll manage security, accountability, and trust. From solo entrepreneurs to large enterprises, Vault scales with your team and secures every login along the way.
Don’t gamble with your credentials. Lock them in Zoho Vault—with Kalki by your side.
